Define who can view, edit or administer your database.

Before You Start

Prerequisites

You need to be admin for the selected database, to edit its permission.

Permissions Levels

Database permissions enable you to set access rights for a selected database. There are four settings you can choose from:

SettingDescription

has no access

If set, then for the selected database the user/group won't be able to:

  • Perform any of the actions below

Only available in the 'Everyone' section.

can view

If set, then for the selected database the user/group will be able to:

  • Reference the database in the orderly macros
  • View the database 
  • Use the toolbar to temporary filter, sort or change the view of a database. 

can edit

If set, then for the selected database the user/group will be able to:

  • Add and delete database entries
  • Edit database values
is admin

If set, then for the selected database the user/group will be able to:

  • Activate or deactivate the database lock
  • Edit database settings and database permissions
  • Add fields and edit field settings
  • Delete database

How to Set up Database Permissions

To set up permissions for a database that needs to be editable by your team members only, follow these steps:

  1. Go to your database;
  2. Open the Database permission settings in the more menu;
  3. Change the permissions level of everyone from 'is admin' to 'can view';
  4. Use the search field to select your team members. This automatically add them as admins to the permissions list;
  5. Give you team members either 'is admin' or 'can edit' rights;
  6. Save your new permissions. 

Next Steps

In case you need finer control over who can edit your database and from where, give these articles a read: