Hiring new employees requires a well-organized recruitment process where you can keep track of open positions and potential candidates. Check out the following guide to see how Orderly Databases for Confluence can help organize your recruitment process.

What's in it for you?

  • Have an overview of all open positions – and old positions if required – in one place.

  • The Orderly Entry macro gives positions a clear overview on each Confluence page.

  • Automatically updated hiring status for every position.

  • Restrict confidential information using permissions.

Requirements for Recruitment Management

Let's take a look at fictitious company Good Consulting to see how they're keeping their recruitment in order. To create their database, they gathered the following information:

  • Open positions and a link to the Confluence page with all information about the position.
  • Lead i.e. the internal employee who's recruiting for this position.
  • Which team the position belongs to.
  • Link to published position on the website.
  • Status in the hiring process.

How to Create the Database

To get started, you'll first need to create a database for the open positions in your Confluence space. Learn more about databases and how to create one here.
After that, you can create an overview at the top of each position page by adding an Orderly Entry macro.

Open Positions Database

Go to “Orderly Databases” and create a new database “Open Positions”.

Create a Confluence page, where you want the overview of all open positions to be displayed.
Insert the Orderly Database Macro here with the “Open Positions” database as input.

Set up the necessary field types, you need for your recruiting process and enter all open positions you require.

Here are some examples for field types you could add and which settings to choose in the set up to create a database like above:
TitleField TypeSettings
PositionPage Link
  • Enable page creation
  • Select the 'Job Positions' page as parent page
  • Initial content is set to database entry macro
  • Disable multi select
LeadUser
  • Enable multi select
TeamSelect
  • Enter all teams you require e.g. Developers, Engineers etc.
  • Enable multi select if required
  • Enable create option if required
Website LinkLink
  • Enable multi select if required
  • Enable Automatic link text
StatusSelect
  • Enter all statuses you require e.g. New, Hired, Done etc.
  • Disable multi select
  • Enable create option if required

Display Key Data on Each Page

By adding an Orderly entry macro to the very top of each page, key data for each position will be visible right away when you land on a page. 

Restrict Viewing or Editing Rights for the Database

If you don’t want the information in your database to be public or don't want people to edit the data, you can restrict it using the permissions feature. Learn how to manage database permission in detail here.

For this use case, you could restrict the permissions for the whole database, for example if you don't want colleagues outside the HR team to access this data. Alternatively, you can enable the database lock. Once locked, others than the admin are restricted from editing the database fields but they can still edit the entries.

Curious to read about more ways to use Orderly Databases?

If we have raised your interest in using Orderly for your team's or company's recruitment, you should definitely check out our other use case articles as well.
Click here to visit our use case library. Or have a look at our guides and tutorial for getting started with Orderly here.