With Scroll Documents, you can track changes to a document over time and take your documents through a review and approval process, giving you control and oversight into which documents have been approved when and by whom.
You can do all of this from the Document Manager. To access the manager, click the actions menu ••• in the right corner of the document card and select Manage.
From the left navigation bar, you can access document Settings, Versions, Activity Log and Restrictions.
Change the status of your document
With Scroll Documents, you can assign a status to your document to indicate what state it is in. Use the In Progress, Under Review, and Approved workflow statuses to manage each document through a workflow. By default, all documents are set to In Progress.
To change these statuses, in Settings click the Status dropdown at the bottom of the page and pick a status from the list.
You'll see that the status of the document has been changed in the metadata of the document. Statuses can be updated at any time as long as you have permissions to edit metadata.
With the help of document restrictions, you can limit which users can transition the status, thereby restricting approval to only the users or groups with authorization to approve documents.
Note that statuses apply to the document as a whole and do not apply to the individual pages of a document.
Track changes and control Confluence documents with the activity log
In order to track changes to a document in Confluence, you need an overview of how the document has been altered over its lifecycle.
With the Scroll Documents Activity Log, you can see an overview of these changes in one screen to see when a document was approved and by whom, and also when major versions of the document have been saved:
You can even drill down into the document timeline to see which individual pages of the document have been updated and which users made changes. This gives you a more granular look at what has changed between review or approval or between when major versions were saved:
Switch to the list view of the activity log to see a running list of changes made to the document:
Filter by Versions saved, Status changed, and Page updated to see only specific changes made to the document:
You can also Export to CSV to store this information or share with others outside of your Confluence instance.