Scroll Documents introduces the concept of a document to Confluence. This article explains exactly what Scroll Documents defines as a document, and how this app improves document management in Confluence.
What's a document?
In terms of scope, a document is comprised of a page and all of that page's descendants:
Essentially, documents are a new scope of content in Confluence that's larger than a page, but smaller than a space. And that's what Documents are best used for – managing content that's too long for a single page, but isn't large enough to warrant its own space. Essentially a subtree of pages.
What can I do with documents?
Of course, this parent/descendant page relationship already exists in Confluence. But the big advantage of creating documents is that you can use Scroll Documents to manage all a document's pages as a single unit of content.
Let's have a look at a concrete example – an employee handbook with its different sections on different pages separated into a subtree of pages:
Normally in Confluence, you couldn't manage this employee handbook as a single unit. For example, you wouldn't be able to create versions of or collect metadata about the document as a whole – only the individual pages in the document.
However, if you mark the handbook as a document, you can use Scroll Documents' range of features to manage the handbook as one discrete unit of content:
Take advantage of the document management features to:
- Version the entire document as one, and view and compare versions
- Set a status on the document to manage its approval state
Now you've learned all about what documents are, go ahead and create your first one – either from existing pages, or totally from scratch.