Managing Restrictions on Your Document

Manage restrictions for your document and each of your document versions. You have control over who can view and edit pages in the version page trees, and update version details like workflow statuses.

There are a few different restrictions you can apply to a document and its versions. These are:

Restriction

Description

Can view

If set, then for the selected versions the user/group will be able to:

View the version in the Version History Table
View all the pages in the version’s page tree
View the version in the Document Reader

The Document reader is a legacy feature that will eventually be sunsetted and is now hidden in the user interface. We recommend transitioning away from this feature and exploring alternative solutions. To learn more about why it's being phased out, what to use as a replacement, and how to unhide it if necessary, see: Scroll Documents Legacy Features

Can edit pages

If set, then for the selected versions the user/group will be able to:

Edit all the pages in the page tree

Can edit metadata

If set, then for the selected versions the user/group will be able to:

Edit version details like version name and description
Update the workflow status

If set for the Working version versions, then the user/group will be able to:

Edit the document title from edit details in the Document Manager
Edit the document summary from edit details in the Document Manager
Edit document labels from edit details in the Document Manager

If any user or group is permitted to view a version, they are able to add new pages to the version as well. To prevent a user or group from adding pages to any version, revoke Add page permissions using Confluence’s space permission.