Turn a Space Into a Document

This article provides step-by-step instructions on how to turn a content-filled space or a sub-section of a page tree into a document. If your space is part of a Scroll site, you'll also learn how this can elevate your documentation. Additionally, you'll find a list of things to keep in mind when managing a space or a page tree as a document.

Why Turn Your Space Into a Document?

Turning a space into a document offers various advantages, particularly if you have an existing Scroll site with the space serving as a content source. With Scroll Content Manager you can manage and publish:

• versions

• variants

• translations

In the following section you’ll learn how to turn your space into a Scroll document (a.k.a document) managed with Scroll Content Manager.

How to Turn an Entire Space Into a Document

To make your entire space into a Scroll document managed by Scroll Content Manager, follow the steps below:

1. Navigate to the space you want to turn into a Scroll document.

2. Click on the space name to go to the home page of the space.

3. Click on the Scroll page detailsat the top of the page.

4. Click Create document.

How to Turn a Sub-Section of a Page Tree Into a Document

To make a sub section of your page tree a part of a Scroll document managed by Scroll Content Manager, follow the steps below:

1. In your space sidebar, find the page tree that makes up your subset of pages.

2. Click the parent page of that page tree.

3. Click on the Scroll page detailsat the top of the page.

4. Select Create document.

Things to Keep In Mind after Creating a Document

Here are some important points to keep in mind when managing a space or a part of a page tree as a document:

• New documents:

  • If you turned a sub-section of a page tree into a Scroll document, you can still create more documents in the space.

  • If you turned the entire space into a document, you won’t be able to create new documents in the space.
    ℹ️ Note: If you have accidentally turned an entire space into a Scroll document you can undo it by following these steps: Delete a Document and its Versions

• New versions: Any versions you save will be stored under a “Versions of..” page outside of the visible page tree of the space.

• Document details:

  • If you turned the entire space into a Scroll document, the document will have the same name as the title of your space's home page.

  • If you turned a sub-section of a page tree into a Scroll document, the document will have the same title as the parent page of that page tree.

  • If necessary, you can modify the document name, cover image, and summary by editing the document details in the Document Manager. For more information, refer to: Define and Edit Document Details

• Visibility of changes: Any changes you make to the document details will be visible on both the content source page and portal page of your Scroll site.

• Exclusion of pages: Pages located above the root page of the document in the hierarchy will not be included in your newly created document.