As your documentation grows across versions, translations, and variants, keeping track of every page's status, owner, labels, and Context Keys becomes harder. The Content Manager gives you one place to see and manage all of it.
What is the Content Manager?
The Content Manager is a sortable, filterable table that shows every page within a specific version or translation of your document, along with its content properties. It brings together information and actions that were previously spread across different parts of the app, so you can review and update content from a single view.
By "content," we mean pages and their associated properties: workflow status, ownership, labels, Context Keys, and assigned variants.
What Can I Do With the Content Manager?
From the Content Manager, you can:
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View and search: See all pages within the version and easily search for specific pages.
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View and change page ownership: Identify the owner of a page and update ownership for single pages or in bulk.
If you change page ownership in bulk, the new owner will receive a notification for every page assigned to them. This follows standard Confluence notification logic.
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Track comments: See if a page has open inline comments, and navigate directly to them.
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Update workflow: View the workflow status of a page and change it directly. You can also change the status in bulk for several pages.
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Handle Context Keys: See which Context Keys a page has been assigned. You can also generate Context Key links directly from this view by clicking Get link.
If a page has multiple Context Keys, this is indicated by a number and a plus sign next to the visible Context Key. Click this number to see all available Context Keys and choose the specific one you want to use.
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View and manage page labels: View, add, remove, or replace page labels individually or in bulk. By updating the labels, you can also change the scope of a variant if you add or remove a label that is currently used to define that variant.
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Check variants: See which variant(s) a page is assigned to.
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Export to CSV: Export the table contents to a CSV file for auditing or record-keeping.
When Should I Use the Content Manager?
Reach for the Content Manager when you need to:
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Check a version before publishing: Check that every page has reached the "Approved" workflow status.
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Reassign ownership: Update page owners in bulk after a team change.
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Manage labels at scale: Apply, clean up, or replace labels across many pages, including labels that define a variant's scope.
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Review variant assignments: See which pages are part of each variant in your document.
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Track translation progress: Identify pages that still need translation by filtering for the "needs-translation" and "translated" labels.
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Audit Context Keys: Review which Context Keys are assigned across your document.
Who can Use the Content Manager?
To access and use the Content Manager a user needs space permissions to view and add pages.
Page-level restrictions still apply: if a user can't view or edit a specific page, they won't be able to update its properties from the Content Manager either.
How to Open the Content Manager?
To access the Content Manager, navigate to the Document Manager. From there, you have two options:
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Via the document sidebar: Click Content in the sidebar to open the Content Manager for the Working version by default.
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Via the version list: Click Content Manager for a specific version or translation to manage its specific page tree.
What's Next?
Learn how to: